Maternity Leave Oct 2021 – May 2022
Dawood Hercules – Executive Assistant to Vice Chairman Mar 2021 – Sep 2021
- Joined the firm working in a fully remote role, working across multiply time zones
- Manage very busy travel schedules, taking into consideration restrictions with Covid-19
- Build and manage relationships with clients such as WEF, Prince’s Trust and SETI Institute
- Collaborate with Executives, Board Members and employees across the wider Group
- Conduct research, analysis and reporting of data to assist with presentations
- Arrange meetings with Global Business Leaders, Diplomats, Government officials, Royalty and Think Tanks
- Manage the calendar of the Vice Chairman, organising meetings, events and engagements, accompanying when required and taking minutes in meetings
- Handle all correspondence, communications, invoicing, filing, administration etc.
Maternity Leave Jun 2019 – Mar 2021
George Fenton, Mayfair, London – Personal Assistant Mar 2017 – Jun 2019
- Provided full administrative support to award-winning film music composer including handling correspondence, co-ordinating very busy diary, organising travel arrangements and arranging meetings
- Liaised with professionals including concert producers, festival organisers, journalists, publishers, accountants, builders and architects
- Organised international travel including transport, visas, hotels and travel itineraries as required
- Maintained records of air miles, travel insurance and other schemes
- Prepared purchase orders and invoices
- Handled ad hoc administrative queries and supported various team projects
- Composed and prepared letters, memorandums, presentations and other documents
- Responsible for full office management including photocopying, binding, filing, archiving, arranging couriers and placing stationery orders
Synergetic Management, Mayfair, London – Personal Assistant Mar 2015 – Feb 2017
- Following a year’s sabbatical, recruited to manage day-to-day requirements of UHNW family
- Responsible for full diary management including organising business meetings and booking restaurants, theatre tickets and personal appointments
- Made all travel arrangements, organising cars, flights, hotels, private aircraft and security
- Liaised with lawyers, accountants and doctors and organised private school applications
- Managed properties in London, paying bills, setting up new accounts and direct debits and coordinating tenancies
- Organised art collection inventory and arranged private parties for ~100 people
- Prepared letters, presentations, reports and managed email accounts
- Responsible for smooth office operations including maintenance of team holiday records, sickness absence and timesheets and processing expense reports for company credit cards
- Prepared and managed budgets for photoshoots, recording and releasing of EP and music video filming
- Liaised with international household staff to prepare homes for guests
- Researched and hired new nannies, stylist, hair and makeup artists
Viacom International Media Networks, Camden Town, London – Language Operations Supervisor Jan 2013 – May 2014
- Collaborated with the Compliance and Legal department while working on launch of MTV Russia to ensure that revised material contained clean/legal content for Eastern Europe territories
- Executed creative solutions to achieve goals
- Worked closely with media desk to ensure timely delivery of all video proxies and split audio tracks needed for dubbing and v/o process
- Assisted with and contributed to department development and growth
- Responsible for QA of subtitled content prior to transmission
- Liaised with internal contacts and clients to ensure best practice and efficiencies
- Project managed third-party vendor workflows, ensuring clarity of all relevant information regarding delivery and versioning timelines together with achievability by relevant teams
Discovery Networks Europe, Chiswick, London – Operations Coordinator, EMEA May 2008 – Jan 2013
- Provided service and material delivery for regional planners with responsibility for organising languaging across 8 of Discovery’s most complex EMEA feeds
- Raised purchase orders for language customisation, tracking and checking invoices
- Delivered quality service in highly-pressured environment while meeting all deadlines for transmission
- Presented to Senior Management level to raise profile of department
- Attended fortnightly meeting with Production teams and provided reports to ensure material delivery on schedule and fed into Team Leaders
- Negotiated delivery dates of highly-promotable programmes with internal departments and external vendors
PREVIOUS ROLES:
Hit Entertainment, London – Foreign Language Dubbing Coordinator (contract) Nov 2007 – May 2008
Rainbow Post Production, London – Receptionist Jan 2007 – Oct 2007
Monkey Kingdom Production, London – Production Secretary, “Trapped by my Twin” (Channel 4) Sept 2006 – Dec 2006
