Tracy Stratton

Detail-oriented professional with over 12 years of experience orchestrating executive schedules, co-ordinating global travel logistics, and streamlining C-Suite communications across finance, technology, and corporate sectors. Adept at orchestrating schedules, international travel, and executive communications with precision and discretion. Known for streamlining workflows, strengthening compliance, and enabling seamless decision-making through accurate reporting and meeting management.

Skilled in preparing high-level presentations, synthesising data into actionable insights, and driving operational excellence. Trusted to manage sensitive information with professionalism and confidentiality whilst delivering exceptional administrative support. Proven ability to collaborate with global stakeholders, optimise resource allocation, and co-ordinate large-scale events that foster team cohesion.

Proficient in budget monitoring, expense management, and vendor negotiations to uphold cost-efficient solutions.

Senior Executive Assistant to CTO UK at BNY (2020-04 – 2026-04)

• Administer high-value expense processing and reconciliations to uphold compliance with corporate finance policies.
• Co-ordinate comprehensive travel arrangements for team members to optimise schedules and reduce logistical disruptions.
• Adjust working hours to align with global time zones to streamline communication during international travel.
• Collaborate with internal departments and external stakeholders to streamline correspondence and strengthen professional relationships.
• Directed complex calendar and diary management to optimise executive time and enhance operational efficiency.
• Controlled £8K - £10K monthly expenses by monitoring, reconciling, and retaining accurate financial oversight.
• Streamlined office relocations as primary point of contact by coordinating logistics and supervising operations for smooth transitions.
• Elevated team engagement through well-executed events, optimizing budgets and managing post-event expense processing.
• Secured cost-efficient and adaptable travel arrangements by implementing high-value and complex itineraries.

Personal Assistant to Group Financial Director and Team at Royal Mail (2012-05 – 2020-04)

• Led executive calendars management and prioritised appointments to maximise productivity and efficient resource allocation.
• Organised regular domestic travel plans to streamline executive schedules and minimise logistical conflicts.
• Facilitated high-level meetings and managed agenda preparation to strengthen organisational efficiency and executive engagement.
• Enforced compliance protocols and supported governance standards to mitigate regulatory risk exposure.
• Captured and distributed accurate meeting records to enhance decision-making and accountability across leadership teams.
• Generated polished presentation materials and executive documentation to reinforce corporate image and communication quality.
• Refined property management by streamlining permitted practices and chairing regular meetings with property managers.
• Secured cost-efficient and timely travel solutions through accurate coordination of executive flights and hotel bookings.
• Strengthened cross-department collaboration and engagement by delivering four successful group outings.

Executive Assistant to Senior Vice President & Technical Development Team at IBM UK (2008-08 – 2012-05)

• Directed executive and personal scheduling to optimise time management and refine professional and personal support.
• Co-ordinated complex diaries across Senior Vice President and Vice Presidents to enhance productivity and operational alignment.
• Administered global travel itineraries, including flights, accommodations, and logistics to support international business objectives.
• Consolidated and analysed data reports to generate presentations that informed senior leadership decision-making.
• Screened calls and correspondence to safeguard confidentiality and uphold executive professionalism.
• Oversaw budget tracking and approvals to uphold compliance and improve financial accountability.
• Negotiated with private suppliers of goods and services to guarantee cost-efficient and reliable executive support.
• Managed household-related responsibilities for Senior Vice President to provide comprehensive personal assistance.
• Verified accuracy of personal accounts and investments to ensure financial stability and resolve discrepancies.
• Processed invoices and expenses through internal and external systems to streamline financial workflows.
• Co-ordinated monthly town hall meetings and corporate events across multiple time zones to strengthen team collaboration.
• Structured stakeholder communication by managing correspondence and email responses to support executive engagement.
• Simplified residential relocations and refurnishing projects by supporting management with end-to-end coordination.
• Enabled smooth family transitions by arranging school placements for children and overseeing recruitment of household staff.
• Upheld cost and time efficiency by coordinating complex business and personal travel, including visa arrangements.
• Strengthened team communication and engagement through weekly open-door sessions to address concerns and ideas.

Bachelor of Arts (Hons) in Business Management – Arden University

Bachelor of Arts (Hons) in Sociology – Greenwich University A Levels in Law, Sociology, and History

GCSEs in English and Mathematics