G. Narayanan

Dynamic and highly dependable Senior Executive Secretary with 30 years of progressive administrative experience overall, including over 20 years in dedicated Executive Secretary roles supporting C-suite directors and senior management across manufacturing, renewable energy, and financial services sectors.

Certified

Shorthand professional (English Higher Grade) and BA Economics graduate, known for exceptional multi-tasking, meticulous attention to detail, and unwavering discretion. Brings end-to-end command over executive travel, international visa management, board meeting coordination, insurance administration, tender documentation, and HR operations. Trusted with sensitive corporate and legal matters at the highest organisational levels.

Seeking a senior-level executive support role with compensation reflective of three decades of demonstrated excellence.

Executive Secretary - Sri Krishna Tiles & Potteries Madras Pvt. Ltd. - Chennai

(2017)

• Deliver comprehensive executive-level secretarial support to Directors, managing all confidential correspondence, sensitive documentation, and high-priority scheduling across multiple concurrent priorities.
• Coordinate end-to-end international and domestic travel for senior executives — visa applications, passport renewals, multi-city flight ticketing, hotel reservations, and ground transfers — ensuring seamless itineraries.
• Organise and facilitate virtual and in-person Board meetings via Zoom, MS Teams, and Google Meet; prepare structured agendas, record accurate MoMs, and drive timely follow-through on action items.
• Administer vehicle and health insurance renewals, processing claims and coordinating with insurers to ensure zero coverage lapses across the company fleet and employee group policies.
• Strengthened vendor coordination and logistics workflows, achieving a measurable 20% reduction in operational delays through process streamlining and proactive follow-up systems.
• Handle tender and commercial documentation — compiling bid packages, tracking submission deadlines, and liaising with procurement teams for timely dispatch.

Executive Assistant - Nikhil Singhi Financial Services Pvt. Ltd. - Chennai

(2014 - 2017)

• Managed executive calendars, coordinated multi-destination domestic and international travel, and maintained commercial tender documentation for financial services leadership.
• Maintained comprehensive filing systems — both physical and digital — ensuring instant retrieval of regulatory, contractual, and client-sensitive documents.
• Supported seamless day-to-day office operations including vendor payments coordination, inter-departmental communication, and visitor management for senior executives.

Office Administrator - Trishe Renewable Energy Solutions Pvt. Ltd. - Chennai

(2011 - 2014)

• Oversaw logistics coordination and HR administrative support for a growing renewable energy firm, including project site documentation and statutory compliance records.
• Coordinated recruitment scheduling, candidate communication, and new employee onboarding — managing joining formalities, induction programmes, and HR file maintenance.
• Liaised with government agencies and vendors on energy project permits, material procurement tracking, and site logistics documentation.

Secretary & Senior Administrative Support - Shalimar Wires Industries Ltd. - Chennai

(1994 - 2011)

• Provided dedicated secretarial and administrative support to Directors for over 17 years in a leading manufacturing company — the cornerstone of an exemplary 30-year career.
• Managed the full spectrum of executive support: dictation and shorthand transcription, confidential correspondence drafting, travel coordination, insurance renewals, and vendor management.
• Served as primary interface between Directors and internal departments, external agencies, legal counsel, and government bodies — ensuring smooth information flow and timely resolution of matters.
• Developed and maintained robust administrative systems for document tracking, contract renewals, AMC follow-ups, and statutory compliance — adopted as standard practice across the admin function.

Bachelor of Arts - Economics - Bharathiar University, Coimbatore