Mary Quiambao

Results-driven Accounts Payable Specialist with over four years of experience in invoice processing, vendor reconciliation and data entry. Seeking to apply strong organizational skills and accuracy to support efficient financial operations.

Accounts Payable - Assistant Bookeeper - Paxon AU

(2025-07)

• Reviewing and entering bunches of invoices for bill pay (XERO).
• Reconciling statements and resolve discrepancies.
• Maintain accurate record for accruals.

Accounts Payable / Accounts Receivable - Cloudstaff - OptiBPO

(2025-10 - 2025-11)

• Ensured checking of emails and make sure to forward on the specific type of named emails before I proceed to the first part of my daily work on AP.
• Managed to review and download the daily statements to the specific file, and match on the uploaded excel total statement amount given on oracle.
• Properly reconciled statements and resolve discrepancies on oracle.

Accounts Payable Specialist Registry - Staffing Invoice (Nurse's hours) - Rockport Administrative Support Services

(2024-09 - 2025-07)

• Sufficiently conducted weekly task such as downloading and uploading Invoice and 530 forms timesheet for accurate record keeping.
• Ensured proper information on the supports document provided for audit and compliance purposes which led to explicit documentation.
• Managed to compile and review the supporting documents such as 530 form and PDF Isolved total hours for weekly audit comparison including the invoice total amounts for nurse's hours.
• Handled to create effective emails to the Administrator for approval purposes and ensured that the invoice were all ready to process.
• Coped emailing the Payroll for those missing documents, hours, signature, concerns etc. before we proceed to the data entry and payment process.
• Managed and maintained the daily report effectiveness Accounts Payable process in able to monitor the workload.

AP Telecom Services (Special Project) Support Specialist - Rockport Administrative Support Services

(2025-03 - 2025-05)

• Successfully managed an effective plan for generating all the invoices to lessen the monthly payment for the company.
• Managed to reconcile DID numbers to terminate on our account which considered not used numbers for payment reduce.
• Effectively reviewed the Invoices by tracking the important information and to match it on excel files given.

AP/AR Benefits Coordinator Support Specialist - Rockport Administrative Support Services

(2024-04 - 2024-09)

• Conducted effective emails for the support documents purposes and verified contract from the vendors.
• Ensured that the Alarm devices received and installed in the facility by monitoring on the system, and verified that the devices were confirmed by the administrators.
• Ensured that the Flip phone devices were working properly in the facilities using the phone numbers given.

Accounts Payable Specialist Review & Pilot - AP Invoice (ancillary, utilities, equipment etc.) - Rockport Administrative Support Services

(2022-01 - 2023-11)

• Competently deal with facilities concern (Missing documents, discrepancies, signatures) with proper ethic in communication which led to create good camaraderie.
• Obtained proper information on invoice including the amounts and type of purchase to properly reconcile.
• Proficiently entered Invoice and other documents on portal including the important information such as GL coding, type of purchase, amounts, etc. to make sure that it is all documented well before we proceed to the payment process.
• Ability to tracked monthly Invoices from the vendors for record keeping and reconciliation in able to calculate Invoice amounts and finalize which are ready or not to process.
• Maintained timely documentation and follow-ups which led to smooth processing of the invoice.
• Effectively created emailing the Administrator for approval purposes and ensure that the invoice is ready to process.

Benefits - Leave of Absence Associates - Rockport Administrative Support Services

(2023-11 - 2024-04)

• Accomplished to track employee's Leave of Absence for monthly Audit Logs and add on general file (LOA log).
• Completed the support documents through emailing the facilities especially when there are more missing need to provide.
• Handled to compile and review the supporting documents for new LOAs that we've received through email.
• Proficiently managed to review emails for any Worker's Comp, keeping benefits, cancelling benefits, and insert on there respective file for record keeping.
• Confidently confirmed that LOA has been processed in Kronos for monthly summarization of filed leave.
• Effectively conducted emails to Payroll for any outstanding LOA status change requests in able to have proper documentation and benefits are all align.

Accounts Payable Invoice Compilation - Kaiser, Sunlife, Humana - Rockport Administrative Support Services

• Highly Organized the monthly downloading and uploading of the Invoices for both PDF and Excel to indicate accurate record keeping.
• Proficiently reviewed the Invoice total amounts in comparing the PDF and excel invoices to ensure the total quantity for both without discrepancies monitored.

AP/AR Benefits Coordinator Support Specialist - Primepay Cobra - Rockport Administrative Support Services

• Organized employees' Primepay Cobra w/ 12 months working experience and considered eligible in the process.
• Accurately entered the employees information eligible for Cobra on portal to maintain the proper benefits receiving by the employees.
• Able to Verified the type of employee's plans, and to make sure that they paid the right amount for their insurance receiving.
• Successfully entered patient's accurate dependents to maintain appropriate group plans billing.
• Accomplished to check and review the information on portals to know what employee's plans covered (Kronos, Kaiser, Sunlife etc.).

Termination Process (Kaiser, Sunlife, Humana) - Rockport Administrative Support Services

• Guaranteed the employee's Benefits termination on Portals.
• Achieved to verify employee's information on Kronos Portal for double checking and avoid errors identity.
• Completed and created email confirmation for the employee/s who was/were processed and terminated on portal.

Employees Deduction (Support with the Team) - Rockport Administrative Support Services

• Quarterly tracked the employees deduction's amount and type of plan on Portal to maintain the appropriate benefits for them.
• Managed to email the Administrator for giving information that the employees need to pay the previous months owe.

Esl Teacher - 51Talk

(2019-11 - 2022-06)

• English Teacher

Teacher - Living Stone International School

(2017-09 - 2019-03)

• MAPEH Teacher
• SPF Teacher
• Volleyball Moderator
• Dance Moderator

Bachelor - Physical Education - City College of Angeles (2013 - 2017)