Neil Ilarde
Admin and Operations Virtual Assistant | Workflow Coordination, Process Support, Detail-Driven Execution
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About
Experienced Administrative & Operations professional with 13+ years of progressive experience in academic administration, systems coordination, records management, and workflow support. Proven ability to manage high-volume operational environments, structured documentation systems, scheduling coordination, and cross-functional communication to ensure efficient daily operations.
Currently transitioning into a Virtual Assistant role, with strong capability in administrative support, data management, CRM fundamentals, and workflow coordination, supported by ongoing training in automation tools and process optimization systems (Zapier, n8n, GoHighLevel)
Experience
- Administrative & Operations Support | Academic Systems
13+ Years | LMS & School Automation Systems
- Managed academic operations supporting 1,800+ students annually (Pre-School–College)
- Coordinated 16 admin staff, 30 support staff, and 50 faculty members
- Handled class scheduling, faculty workload, and student timetables
- Administered academic evaluations for 11 undergraduate programs
- Managed LMS and school automation systems ensuring data accuracy
- Supported cross-department workflow coordination and reporting
- Institutional Development Officer | ADB Feasibility Study (5 Years)
₱300M Project | 4,000+ Beneficiaries
- Conducted surveys, interviews, sampling, and field data collection
- Supported feasibility analysis for international funding approval
- Assisted in technical documentation and reporting
- Collaborated with a 12-member multidisciplinary team
- Contributed to data analysis for ADB project proposal evaluation
Education
EDUCATION & TRAINING
- Bachelor of Science in Education (BSE) – Biology | 2002
- Master in Environmental Management | 2004
Caraga State University (CSU), Butuan, Philippines
- Master of Science in Biology
Pampanga State Agricultural University (PSAU), Philippines | 2023
Professional Training & Upskilling (Ongoing)
- GoHighLevel CRM | Zapier Automation | n8n Workflow Automation
- AI & Automation Systems (Coursera: AI Tools, ChatGPT, Funnels, Digital Workflow Systems
