Cletash J

Experienced executive operations and administrative professional with 10+ years of experience supporting senior leadership, coordinating business operations, managing records and assets, and supporting complex administrative and program requirements. Proven ability to support Directors and senior executives, manage calendars and meetings, prepare reports and presentations, coordinate projects and action items, maintain confidential records, and manage organizational assets. Proficient in SharePoint, Microsoft Office, data management, reporting systems, and database applications.

Strong background working with cross-functional teams and senior stakeholders in fast-paced, highly regulated environments.

Active Top Secret Security

Clearance.

Executive Assistant / Project Manager - U.S. DEPARTMENT OF HOMELAND SECURITY - Washington, DC

(2020-08 - 2025-04)

• Provided executive-level administrative and operational support to a Director and Deputy Director, coordinating priorities, information requests, meetings, correspondence, and business requirements.
• Managed executive calendars, scheduled daily meetings, prepared agendas and briefing materials, documented meeting notes, and coordinated follow-up actions.
• Prepared, reviewed, and edited executive reports, presentations, correspondence, and business documents for accuracy and leadership review.
• Created and maintained organizational records management systems and file plans, supporting accessibility, organization, and compliance.
• Managed SharePoint and shared-drive access, coordinating user permissions and supporting organizational collaboration.
• Tracked and maintained accountability for government-owned equipment and assets, including inventory records and property documentation.
• Compiled data sets, reports, project information, and operational data using Excel, PowerPoint, Google Docs and Microsoft Teams used by 11 program and project managers.
• Coordinated business travel requests, documentation, and supporting administrative requirements.
• Managed confidential and sensitive information while maintaining accuracy, discretion, and compliance with organizational policies.

Case Administration & Program Support Specialist - GCP - Fort Belvoir, VA

(2018-04 - 2018-12)

• Provided administrative and case-management support to a minimum of 5 military personnel each week, navigating complex medical evaluation processes.
• Coordinated medical and military documentation, using Armed Forces Health Longitudinal Technology Application (AHLTA), Health Artifact and Image Management Solution (HAIMS), and Composite Health Care System (CHCS), among employees, leadership, healthcare providers, government agencies, and external organizations.
• Collected, reviewed, organized, and maintained sensitive records and documentation from multiple sources.
• Developed deadline and action-item tracking systems using Power BI platforms to monitor outstanding documentation and case requirements.
• Followed up with stakeholders regarding missing information and ensured documentation was completed within established timelines.
• Prepared and edited daily, weekly and monthly reports, correspondence, memos, presentations, and other business documents.
• Facilitated 2 scheduled rotational informational briefings within a 6 week time frame, and provided one-on-one guidance regarding complex administrative processes.

Administrative Operations Specialist - FLUOR - Bagram, Afghanistan

(2015-07 - 2017-07)

• Provided administrative and operational support involving purchasing and supply elements to management in a high-tempo international environment.
• Maintained operational reports, usage records, inventory information, and documentation supporting business operations.
• Supervised and supported a 12-person team, coordinating daily assignments and operational requirements.
• Maintained employee attendance for 12-personnel, leave, and time-off records while supporting administrative reporting.
• Supported resource planning for over $100M+ in inventory management, procurement, storage, and accountability activities.

Logistics & Operations Specialist / Petroleum Specialist - UNITED STATES ARMY - Germany

(1999-09 - 2002-07)

• Supported planning, procurement, inventory, and accountability of fuel and operational resources for a large military installation.
• Maintained inventory records, usage reports using Microsoft Office, and operational documentation supporting resource management.
• Coordinated logistics activities with 5 internal stakeholders and supported transportation, storage, and distribution operations.
• Performed precision fuel testing to detect the amount of water found in fuel, ensuring strict compliance for safety, quality, and operational requirements.

Bachelor of Science - Psychology - Austin Peay State University (2015)