Kate McCoy

Provide event planning and coordination for both the philanthropy department and the wider organization Stock and organize a newly formed events office with all needed equipment and supplies Design the annual calendar to support events tailored to advance the organization's mission

Events Coordinator at New Hampshire Community Loan Fund (2025-10 – 2026-05)

• Provide event planning and coordination for both the philanthropy department and the wider organization
• Stock and organize a newly formed events office with all needed equipment and supplies
• Design the annual calendar to support events tailored to advance the organization's mission
• Maintain relationships with business borrowers by spotlighting their products at organization events
• Compose official correspondence and expressions of gratitude for donors and event attendees
• Coordinate vendor contracts and process billing documentation for all scheduled events

Assistant to the President/Executive Assistant at Lantos Foundation for Human Rights and Justice (2023-07 – 2025-10)

• Provide complete executive administrative support to the foundation president
• Extensive calendar management and coordination for both online and in-person meetings and events – across multiple domestic and international time zones
• Plan and support domestic and international travel arrangements for president and foundation staff
• Event planning support for both local events and the Lantos Prize event in Washington, DC
• Provide communications management and prioritization including responding on behalf of president as needed
• Coordinate foundation president's responsibilities as a board member for multiple organizations
• Create and manage briefing materials for president
• Process and track expenses for president and foundation staff
• Provide notary public services as needed for foundation operations

Social Media/Publicity Coordinator (Volunteer) at The Craftworkers' Guild (2015-03 – Present)

• Write and distribute press releases for 3+ fairs annually supporting and publicizing the work of over 60 artisans
• Responsible for all aspects of online advertising from budgeting to execution
• Maintain Instagram and Twitter accounts
• Assist in maintaining the original goals of NH's oldest crafts organization while making needed operational changes to function post-Covid

President at Buckmeadow Condominium Association (2022-07 – 2023-12)

• Coordinated all aspects of condominium management including recent transition to management company
• Built and managed volunteer team of owners to staff board and committees
• Utilized project management skills to prioritize and coordinate major repair and restoration initiatives
• Professionalized financial procedures by retaining bookkeeper and providing owners with timely reports
• Provided prompt and thorough customer service to all owners for both questions and service requests
• Worked with association attorney to resolve multiple complex legal issues impacting the community

President at Country Mansion Condominium Association (2018-11 – 2019-09)

• Coordinated all aspects of self-managed condominium association
• Modernized association operations to allow owners easy online access to bylaws, minutes, etc.
• Coordinated multi-year financial review and oversaw transfer of association financial management from volunteer owners to professional bookkeeper and CPA

Volunteer Caseworker at Navy-Marine Corps Relief Society (2001-09 – 2004-08)

• Assisted clients with establishing a budget and resolving financial difficulties
• Processed loans and/or grants to service members as appropriate
• Connected service members and their families with additional support services within the Navy community

Conference Coordinator, Executive Office for Weed and Seed at US Department of Justice/Aspen Systems (1998-01 – 1998-07)

• Responsible for all aspects of conference organization for 300+ person conferences at multiple locations across the US including travel coordination for staff and attendees
• Site selection and contracting for conference locations
• Administrative assistance as needed to the supervising Executive Assistant US Attorney

Administrative Assistant to the Director — Office of Development at National Academy of Sciences (1997-05 – 1997-10)

• Provided full administrative support to the Director of Development including coordinating complex schedules and managing correspondence
• Event management from initial planning through travel coordination and onsite support

Program Coordinator/Executive Assistant at National Advanced Drilling and Excavation Technologies Institute / MIT Energy Laboratory, Massachusetts Institute of Technology (1995-07 – 1997-05)

• Substantial amounts of writing and editing including letters, invitations, and press releases to a knowledgeable non-technical audience as well as editing the "NADET News"
• Oversight of finances including working with Energy Lab financial managers, drafting budgets and monitoring spending patterns
• Prepared quarterly reports to the Department of Energy
• Complex event planning for NADET events including site selection, agenda development, negotiating with vendors, providing onsite support and assisting with post-meeting assessments
• Managed travel for NADET staff and board members
• Interacted with a wide range of people including all levels of MIT staff, the Department of Energy sponsor, members of the NADET Interested Federal Agencies Group and industry executives
• Coordinated with MIT intellectual property attorneys as needed
• General administrative functions such as maintaining files and databases, processing expense vouchers, requisitioning needed equipment and all other support functions for the program

Executive Assistant/Senior Administrative Assistant at Office of Government and Community Relations/Office of the President, Massachusetts Institute of Technology (1992-07 – 1995-06)

• Prepared briefing packages for MIT President
• Event planning including visits to MIT by Senior Congressional Staff
• Managed complex schedules and processed expense accounts
• Drafted correspondence and other documents as required
• Responsible for all office travel arrangements. Dramatically reduced travel costs through improved advanced planning and coordination
• General administrative functions as required to support the Assistant to the President for Government and Community Relations

Bachelor of Arts in History – Wellesley College (1992-05)