Lela Haase

I am an administrative professional dedicated to delivering high-quality performance, critical thinking, and effective goal management at the executive level. I possess outstanding organizational and communication skills, as well as experience in event planning.

Senior Executive Assistant - Rick Renner Ministries - Tulsa, OK

(2020-09)

• Served as liaison between Tulsa and overseas offices
• Remind executive officers of schedules, events, and dates on their schedules
• Receive phone calls from the executive office
• Arrange all travel arrangements related to the executive office. This includes plane tickets, rental cars, hotels, and communication on arrival
• Communicate with staff about details related to the website and social media
• International travel as related to visas
• Board of Director meetings and communication
• Taking minutes for meetings
• Coordinating all meetings and schedules for the executive officers.
• Guest relations for executive officers
• Written communication on behalf of the executive officers
• Handled catering, agendas, and travel arrangements for meeting and event planning for executive officers
• Scheduling for executive officers
• Management of department staff
• Planning all company events with attendance from 10 people to several hundred people
• Distributed company-wide announcements on behalf of the executive office
• Allocated executive tasks and managed calendars and administrative functions.
• Managed department staff for serving in the executive office, as well as events
• Communicated event purpose and goals, event budget management, choosing date and venue, picked a team for the event, timeline of goals for the event, and followed up with a post-event review
• Provided administrative support to senior leadership and members of the executive board

Executive Assistant - CommunityCare - Tulsa, OK

(2008-10 - 2020-09)

• Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
• Coordinated meetings
• Handled catering, agendas, and travel arrangements for meetings and event planning for executive officers
• Organized and updated schedules
• Organized envelopes, postage, and mail correspondence for staff and management, maintained the postage meter, and coordinated with delivery and courier services
• Managed external contacts for the Chief Medical Officer (CMO) and tracked periodic communication needed for priority contacts
• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives
• Distributed company-wide announcements, booked conference rooms, and coordinated catering for executive meetings
• Allocated executive tasks and managed calendars and administrative functions.
• Managed administrative functions, including calendar management, focusing on allocating executive availability
• Responded to emails and other correspondence to facilitate communication and enhance business processes
• Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
• Scheduled appointments for senior leadership
• Provided administrative support to senior leadership and members of the executive board

Administrative Assistant - CommunityCare - Tulsa, OK

• Performed general office duties, including answering multi-line phones, routing calls and messages, and greeting visitors.
• Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
• Interacted with vendors, contractors, and professional services personnel to receive orders, perform direct activities, and communicate instructions.
• Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
• Prepared packages for shipment, pickup, and courier services for prompt customer delivery.
• Offered departmental administrative support.
• Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
• Routed incoming calls and faxes and drafted detailed messages to expedite response.
• Sorted and distributed office mail and recorded incoming shipments for corporate records.

Intake Coordinator - CommunityCare - Tulsa, OK

• Enhanced office efficiency by answering 80+ calls per day.
• Maintained current and accurate medical records.
• Completed skilled administrative work to support all office staff and operational requirements.
• Documented patient medical information, case histories, and insurance details to facilitate smooth appointments and payment processing.
• Delivered expert clerical support by efficiently handling a wide range of routine and special requirements.

Bachelor of Science - Psychology - Oklahoma Wesleyan University