Minz Cao

Experienced Facilities Project Manager with 16+ years in healthcare, commercial, and public infrastructure projects. Skilled in architectural design, construction delivery, and facility operations, with proven expertise in regulatory compliance, contractor management, and procurement. Certified PMP and FMP, adept at leading cross-functional teams and managing projects from concept through closeout.

Bilingual in English and Chinese, bringing strong communication and stakeholder coordination skills to complex, high-stakes environments.

Facilities Project Manager at NY Richmond University Medical Center (2025-04 – 2025-11)

Managed assigned capital renovations and improvement projects across bidding, design development, pre-construction mobilization, construction delivery, and final closeout.

• Managed assigned capital renovations and improvement projects across bidding, design development, pre-construction mobilization, construction delivery, and final closeout.
• Monitored project scope, schedule, and process with cross-functional teams including owners, end users, consultants, vendors and other stakeholders.
• Engaged facility occupants in planning operational requirement, patient relocation, office alternative and equipment setup, to minimize disruption to daily medical services.
• Oversaw design and construction activities, including design review, drawing and material submittals and RFIs, ensuring accuracy and compliance with project requirements.
• Ensure regulatory compliance with authority requirements and hospital standards in construction safety and infection control method (PRCA, ILSM).
• Organized and facilitated project meetings (Kickoff, OAC, technical clarification, internal, and cross-departmental), and prepared status reports and outcome presentations.
• Coordinated financial responsibilities with the finance department, including budgets, requisitions, addendums, purchase orders, invoices, change orders and payments.

Design & Construction Project Manager at CH Virtuarch Consulting (2023-08 – 2024-07)

Acted as owner's representative for commercial workplace fit-out and renovation projects from design through construction delivery.

• Acted as owner's representative for commercial workplace fit-out and renovation projects from design through construction delivery.
• Integrated best practices for permit applications, architectural design, construction execution, budgeting, and scheduling.
• Led communication with stakeholders including end users, landlords, local authorities, design teams, contractors, and facility engineers.
• Controlled project plans and quality by reviewing designs, specifications, and changes, recommending corrective actions.
• Managed tasks including design planning, scheduling, material and equipment selection, constructability and phasing review, and labor planning.
• Provided updates and reports on risks, scope, schedule, quality, and overall project status.
• Developed vendor management processes, ensuring service agreements were met and payment applications were reviewed and approved accurately.

Construction Supervisor at UK International Hospitals Group (2021-06 – 2022-12)

Supervised design and construction of ground-up commercial hospital projects, ensuring compliance with required standards and strategies.

• Supervised design and construction of ground-up commercial hospital projects, ensuring compliance with required standards and strategies.
• Led communication and management between owners, developers, and consultants, balancing priorities and mediating conflicts.
• Collaborated with clinical and operations teams to translate functional needs into quality physical solutions.
• Coordinated with architects and engineers on building features, space layouts, interior design, landscaping, and building systems.
• Oversaw construction progress and schedules, inspected work quality, and reported to headquarters with recommendations for improvement.
• Evaluated facility infrastructure systems including FF&E, fire protection, access control, lighting, and signage.
• Attended construction meetings and inspections, working closely with contractors, vendors, and suppliers to ensure quality outcomes.

Construction Project Representative at CA Gala Systems Inc. (2018-04 – 2020-06)

Delivered construction services for branded FF&E in auditorium projects across Asia, conducting market research and developing strategies.

• Delivered construction services for branded FF&E in auditorium projects across Asia, conducting market research and developing strategies.
• Established communication and cooperation with venue developers, owners, operators, and designers, hosting business activities with successful outcomes.
• Conducted feasibility analyses, budget estimations, risk evaluations, and compiled service proposals.
• Led internal design teams in collaboration with clients and consultants to generate customized design and construction solutions.
• Coordinated labor, machinery, and material planning, including transportation and storage of imported equipment.
• Organized and hosted project meetings, ensuring objectives were met on schedule and within scope.
• Supported clients and integrators in obtaining permits and approvals from local authorities.

Assistant Facilities Project Manager at NY Charles B. Wang Community Health Center (2016-09 – 2017-08)

Supported project management of clinical facility development and workplace renovations from design through construction delivery.

• Supported project management of clinical facility development and workplace renovations from design through construction delivery.
• Assisted in compiling project analyses, feasibility studies, management plans, and bidding documents.
• Participated in procurement of design consultants and contractors, ensuring specifications and requirements were met.
• Researched applicable codes and regulations, assisting in obtaining construction permits and approvals.
• Oversaw construction acceptance, ensuring commissioning and handover to facility teams met standards.
• Coordinated with facility team in daily operations including maintenance, repairs, security, and sanitation.
• Reviewed outsourcing service contracts and monitored performance, preparing reports for board review.

Facilities Associate at NY Walgreens Co. (2015-05 – 2016-08)

Handled daily operation and maintenance of retail and pharmacy facilities, ensuring site safety and appearance.

• Handled daily operation and maintenance of retail and pharmacy facilities, ensuring site safety and appearance.
• Coordinated with vendors to review and track maintenance schedules for equipment and building systems.
• Oversaw facility infrastructure repairs and replacements, ensuring proper commissioning and acceptance.
• Participated in environmental protection programs including safety audits, site inspections, incident investigations, and emergency training.
• Supported storage and transportation of medicines and merchandise.

Architecture Project Manager at JP Nihon Sekkei Inc. (2009-06 – 2014-01)

Oversaw and managed design activities for assigned architectural and urban planning projects across the Pan-Asia region.

• Oversaw and managed design activities for assigned architectural and urban planning projects across the Pan-Asia region.
• Developed and implemented design methods and procedures, liaising with clients and architects to ensure project requirements were met.
• Built and managed efficient team environment, fostering trusted relationships with clients and external partners.
• Negotiated project contracts and service fees, handling related administrative affairs.
• Organized project inputs and constraints, hosting meetings to exchange ideas with design leaders and architects.
• Established project management plans covering scope, schedule, and budget, controlling outcomes and costs.
• Oversaw design production including drawings, renderings, models, and design documentation.
• Reported and submitted design deliverables to clients, addressing changes as needed.

Bachelor in Landscape Architecture – The City College of New York (CUNY) (2007)