Raveena G

Resourceful Scheduling & Recruiting Coordinator with 3+ years of experience managing complex interview schedules, client meetings, and onboarding calls. Proficient in coordinating across multiple calendars, handling inbound/outbound communications, and maintaining accurate candidate records using MS Outlook, Excel, and CRM tools. Adept at ensuring smooth operations through proactive issue identification, clear communication, and meticulous attention to detail.

Eager to leverage strong organizational and customer service skills to support efficient administrative processes and contribute to team success.

Scheduling & Recruiting Coordinator - Cloud N Cluster Inc. - Dallas

(2023-01)

• Orchestrated interview schedules, onboarding calls, client meetings, and follow-up discussions for candidates and internal teams.
• Managed inbound and outbound communications, including calls, emails, calendar invitations, and scheduling requests with a high degree of professionalism.
• Arranged, modified, and confirmed appointments, ensuring alignment with participant availability and dynamic business priorities.
• Maintained executive calendars and coordinated meetings across multiple complex schedules to prevent conflicts and ensure timely progression.
• Disseminated meeting confirmations, timely reminders, essential preparation instructions, and follow-up communications.
• Gathered and verified candidate contact details, availability, necessary documentation, and other prerequisite information.
• Updated candidate records, tracked interview statuses, logged meeting notes, and documented follow-up actions within internal tracking systems.
• Maintained spreadsheets and reports to track scheduling progress, pending activities, and completed tasks.
• Responded to candidate and client questions and provided clear information regarding meeting schedules and next steps.
• Handled last-minute changes, cancellations, urgent requests, and scheduling conflicts efficiently.
• Monitored shared email inboxes and ensured messages were answered or routed to the appropriate team member.
• Followed up with candidates, recruiters, and clients regarding pending confirmations and required documentation.
• Prepared daily and weekly status updates for management and internal stakeholders.
• Organized electronic files, email records, documents, and scheduling information for quick reference.
• Used Microsoft Outlook, Excel, Word, calendar tools, CRM platforms, and internal systems to complete administrative tasks.
• Maintained confidentiality while handling candidate, employee, and client information.
• Prioritized multiple assignments and met deadlines in a fast-paced work environment.
• Worked closely with recruiters, hiring managers, candidates, and clients to ensure smooth coordination.
• Identified scheduling issues early and communicated updates to all involved parties.
• Supported onboarding activities by coordinating documentation, meetings, and start-date communication.
• Provided courteous customer service and maintained positive communication with candidates and clients.
• Followed company procedures, escalation processes, and documentation standards.
• Assisted team members with varied administrative tasks, including data entry, document tracking, and general office coordination.
• Ensured high accuracy and meticulous attention to detail while managing multiple systems and diverse requests simultaneously.

Bachelor of Technology - Information Technology - JNTU Kakinada (2012-07 - 2016-05)