Sharmee Choudhury

Administrative professional with over six years of experience providing high-level support to C-level executives across aviation, banking, and legal environments. Proven expertise in executive calendar management, stakeholder coordination, travel arrangements, documentation, procurement, and confidential information handling. Highly organized, detail-oriented, and effective in fast-paced, high-pressure environments.

Administration Officer - Qatar Airways - Qatar

(2023-01 - 2023-07)

Provided administrative and executive support to the Senior Vice President of Corporate Communications and Marketing department

• Managed internal and external communications, calls, emails, and official correspondence.
• Coordinated meetings, prepared agendas, recorded minutes internally and externally with entities like Ministries, Diplomats, Embassies, and Public Figures.
• Arranged domestic and international travels, accommodation and other logistics for senior leadership
• Prepared presentations, reports, spreadsheets, legal documents and contract renewal using internal legal documentation software.
• Supported procurement, processing invoice and payment, supplier creation, and urgent approval processes using internal systems.

Administrative Assistant - Doha Bank - Qatar

(2016-07 - 2020-10)

Provided administrative and executive support to the Chief of International Banking Officer, worked a primary point of contact to the department

• Managed calendar, emails, and correspondence. Prioritizing emails and actionable, managing calls and forwarding to urgent actions
• Arranged meetings with internal and external stakeholders and coordinated meetings, prepared agendas, recorded minutes, follow up for actionable.
• Handled inbound and outbound correspondence, reports, and memos.
• Coordinated with HR, IT, PR, translation teams, vendors, global banks, and other business partners for day to day activities
• Maintained confidential records and ensured data security
• Supported HR training programs and onboarding processes.
• Organized international events and coordinated logistics including visa issuance with embassies.
• Prepared periodic and ad-hoc reports and maintained departmental databases.
• Monitored and ordered office supplies within approved budgets.

Administrative Assistant - ASTAD - Qatar

(2015-12 - 2016-05)

Served as administrative focal point for CP5 project at Qatar Foundation.

• Managed calls, minutes of meetings, correspondence, documentation, and project databases.
• Maintained records and archives in line with control procedures.
• Assisted in preparing departmental reports and statements.

Junior Advocate - Private Law Firm - India

(2013-01 - 2015-12)

• Drafted legal documents including contracts, deeds, affidavits, and powers of attorney.
• Conducted legal research and litigation preparation and documentation.
• Interacted with clients and supported senior counsel during court proceedings.

Secretary (parttime) - Deb & Him Sons Pvt. Ltd. - India

(2011-01 - 2013-12)

• Assisted MD office with calendar, calls and emails.
• Prepared meeting agendas, minutes, reports, and routine communications.
• Coordinated with internal and external stakeholders, task flow, follow up for deadline.

Bachelor of Arts - Legal Studies

Diploma - Computer Applications