Sharon Calabrese

Obtain a position as an Academic Program Coordinator II so that I may use my abilities to provide organization and maintain the daily operations of BayCare

Academic Program Coordinator II - Nova Southeastern University - Clearwater, FL

(2021-01)

All duties pertaining to M3 and M4 students for the Clinical Education department work with about 98-M4 students and 76-M3 students

• Reviewing all elective applications for approval or denial. Verifying site locations, preceptors credentialing and board certification using the National Credentialing database for AMA and ABMS
• Add preceptors into credentialing database for verification
• Send mail merge approval letters to students and hospital or outpatient site coordinator
• Update all rotation information into our Elentra system for students
• Update all credentialed preceptors into our Elentra system
• Email and complete all onboarding for hospitals and outpatient sites
• Daily phone calls to outpatient centers and hospitals
• Pull monthly schedules for all onboarding requirements
• Email students and receive all onboarding documentation to email to sites
• Work with BayCare facility and Ms. Yvonne (Bonnie) Figueroa-Buffardi in GME to collect all onboarding documents needed for all students to rotate at all BayCare facilities
• Work with 9 HCA West Florida Hospitals to create Meditech and eSAF accounts
• Work with Bay Pines VA for all onboarding requirements

Administrative Coordinator I - Preclinical - Nova Southeastern University - Clearwater, FL

(2020-01 - 2021-01)

All duties for M1 Students for the Preclinical Department

• Updating all M1 Syllabus in APP Central
• Post all Lecture Material in Canvas
• Set up and Proctoring Exams
• Weekly OIIT tickets for Lectures and Labs
• Projects assigned by Preclinical for M1 students
• Roster Reconciliation
• IEP attendance reports
• Expense reports, ARIBA orders & Travel expenses
• Maintain exam Outlook calendars and invite exam proctors
• Payroll ICA's

Administrative Coordinator I – Medical Education - Nova Southeastern University - Clearwater, FL

(2020-01 - 2021-01)

• Maintain and create all Study Table schedules for M1 & M2 Medical Education Tutors
• Payroll for all Medical Education Tutors
• Process Kronos Access forms every 6 months for current tutors
• Work with both M1 and M2 Academic calendars to maintain Study Tables
• Maintain SharePoint folders with all Study Table information (attendance, PowerPoint presentations, monthly attendance report numbers…)
• Maintain current and accurate attendance records
• Maintain and create data sheets on all M1 and M2 tutors with schedules and Study Table sessions
• Interview incoming applicants for new Academic school year
• Schedule appointments and create zoom meetings links for all Study Table sessions
• Schedule meetings and reserve rooms when needed
• Organize Tutor evaluation forms for monthly reviews

Administrative Assistant I - Nova Southeastern University - Clearwater, FL

(2019-01 - 2020-01)

All clerical duties for Basic Science Faculty ordering of supplies

• Make all travel arrangements for Conferences
• Help faculty with PowerPoints for lectures
• Proctor exams
• Set up zoom meetings for faculty and Administration
• Assist Dr. Blavo, Dr. Wilkinson and Dr. Johnson when needed
• Attend and prepare minutes for Basic Science meetings
• Cover in the Dean's office when needed
• Plan and help with organizing campus activities

International Baccalaureate Secretary II - Palm Harbor University High School - Palm Harbor, FL

(2013-01 - 2019-01)

• Maintain student records and data
• Prepare international mailing for all IB materials
• All clerical duties for the Assistant Principal, Counselor and teachers
• Prepare detail reports, payroll, purchase requisitions, purchase orders and quotes for supplies and necessary materials. Help to prepare for IEP/504 meetings with Counselors, copy all necessary papers and set up appointments with parents
• Make all travel arrangements for training courses which include hotels, airline, and registration
• Completing of all TDE's for all IB staff for all trainings and travel
• Make appointments for all teacher meetings and conferences

Bridges EXP Training - Lee Memorial Hospital (2025-01)

Meditech and eSAF Training - HCA West Hospitals (2024-01)

Secretary III/IV Training - Pinellas County Schools (2014-01)

Student Records Training - Pinellas County Schools (2012-01)

Bookkeeping Training - Pinellas County Schools (2011-01)

High School Diploma - Highland Regional High School (1981-01)