Temp Accounts Payable position at Zachry Group - System One Temporary - San Antonio, TX
(2026-05)
- Responsible for all activities in accounts payable including coding AP invoices to prepare for payment on a timely basis and ensured proper documentation and approval is secured before payment of invoice.
- Handled vendor communications, coded inter-company charges, assisted supervisor with month-end reconciliations, three-way matching and PO processing.
- Ensured proper entry into CMIS, Oracle, and Bluebeam.
Temp Accounts Payable position at iHeartMedia - ManPower Temporary - San Antonio, TX
(2025-12 - 2026-04)
- Proof reading accounts payable invoices including coding AP invoices to prepare for payment on a timely basis and ensure proper documentation and approval is secured before payment of invoice.
- Reviewed all invoices for appropriate documentation and approval prior to payment.
- Process a high volume of invoices with correct codes conforming to standard procedures according to corresponding vendor contracts to ensure proper entry into the Workday Financial System.
- Proof reading: Vendor name, proper A/P GL coding, remittance address, invoice number, taxes, payment terms.
- Processed remittance information from checks for invoices provided by vendors.
Temp Accounts Payable position at Drees Custom Homes - Robert Half International - San Antonio, TX
(2025-06 - 2025-07)
- Responsible for students refunds, weekly check run, creating, receiving and vouchering POs.
- Monitor vendor's 1099 and W9 information.
- Preparing mail outs including checks with remittance information and deliver mail to the mail room.
- Assist supervisor with receiving daily invoices, analyze and reconcile corporate credit card bank statements, and travel expense reports.
- Assist monitoring AP Inbox, stamp mail received on a daily basis.
Accounting Assistant - Our Lady of the Lake University
(2019-06 - 2025-05)
- Journal entries into general ledger after approval; and Student Business Office account adjustments (MCRG's) into Colleague after approval by the Director of Accounting and Reporting.
- Process end-of-day reports to update the general ledger for all modules. I save all reports in PDF and Excel format to later transfer, scan and store into the IMAGENOW, Perceptive Content.
- Process and distribute daily mail.
- Monitor and make copies of all university checks received in the mail and distribute to departments by email to obtain deposit forms.
- Maintain a daily log of checks received and deposit with the Student Business Office.
- Print Monthly and Bi-weekly payroll and accounts payable checks.
- Maintain check control log and stock inventory.
- Process monthly payroll hedge wires.
- Print PR Informer report and prepare PR checks and advices logs for the PR department.
- Mail out some PR checks.
- Create payroll checks log for distribution by SBO cashiers.
- Process Bi-weekly and monthly 403b and monthly 457b contribution files to transmit to TransAmerica. I receive the remittances and process the wires.
- Record and maintain TransAmerica Schedule for the audit to include retirement plan contribution schedules.
- Perform 3-way matching on all American Express departmental credit cards and process wire payments for each credit card.
- Perform all ACH's and Wires for the university and submit for approval by the VP of Finance Admin.
- Process positive pay for payroll and A/P checks on the Frost Bank Treasury Connect and Capital One online banking.
- Save and Maintain GL reports, MCRG's and JE files in paperless system, SharePoint and ImageNow, Perceptive Content.
- Assist Director of Accounting and Controller as needed with research, recons and preparing schedules, etc. for the annual audit.
- Perform various accounting assignments such as account research and analyses. Also develop and prepare entries to the general ledger.
- Responsible for preparing, researching and submitting the annual Unclaimed Properties report to the State of Texas and following up until balances are paid to the State according to required regulations. Contact payees by email, telephone or mail out certified letters.
- Work independently with minimal supervision on special projects related to accounting or technology.
- Monitor the University bank accounts (4) daily and generate cash receipt reports to send to responsible parties for timely entry into the general ledger. Maintain the Daily Cash Distribution list.
- Analyze and prepare a monthly schedule and journal entry for all the University's adjunct out of state third party (Pinnacle) payroll provider for invoicing and settlement.
- Pay or reject positive pay exceptions from multiple bank accounts.
- Clear all checks from the operating account on the general ledger.
- Backup to Accounts Payable for invoice entry during heavy volume times.
- Research and create Lab Course, study tours fees AR codes for Student Business Office.
- Generate ACBL and GLSA reports for departments as requested.
- Process checks verifications, inquiries, void positive pay and stop payments as requested.
- Process and issue reimbursement checks.
- Backup to VP of Finance office Administrator as authorized personnel. Maintaining and administering staff and faculty departmental credit cards.
- Analyze, and prepare PO's or Requisition Forms for multiple vendor invoices that are paid via ACH.
Temporary Assignment at OLLU – Accounts Payable Clerk - LeadingEdge Personnel
(2018-10 - 2019-06)
- Responsible for students refunds, weekly check run, creating, receiving and vouchering POs.
- Monitor vendor's 1099 and W9 information.
- Preparing mail outs including checks with remittance information and deliver mail to the mail room.
- Assist supervisor with receiving daily invoices, analyzing and reconciling corporate credit card bank statements, and travel expense reports.
- Assist monitoring AP Inbox, stamp mail received daily.
- Process and issue reimbursement checks.
- Prepare and image paperwork in paperless office system and linking to Colleague data system.
- Assist the Accounts Payable Director prepare for the end of the year procedures.
A/P Specialist at Rod Robertson Enterprises - Accountemps, Robert Half International - San Antonio, TX
(2016-08 - 2018-09)
Responsible for all activities in accounts payable including coding AP invoices to prepare for payment on a timely basis and ensured proper documentation and approval is secured before payment of invoice. Handled vendor communications, coded inter-company charges, assisted supervisor with month-end reconciliations, three-way matching and PO processing. Involved in daily cash reconciliation review on all incoming invoices, check requests and processing of employee expense reports.
Maintained accounts payable and filed back-up documentation.
A/P Specialist at Miner Fleet Management - Accountemps, Robert Half International - San Antonio, TX
(2014-11 - 2016-07)
Reviewed all invoices for appropriate documentation and approval prior to payment. Answered all vendor inquires via phone calls, walk-ins, and emails. Worked on credit card requests and trained others in processing.
Assisted with voided payments to maintain the appropriate corporate accounting standards. Maintained AP reports, spreadsheets and corporate accounts payable files. Assisted financial officers and office personnel as necessary.
Assisted in monthly closings and prepared analysis of accounts as required.
A/P Specialist at ISS Facility Services - Accountemps, Robert Half International - San Antonio, TX
(2012-11 - 2014-11)
Processed a high volume of invoices and check requests with correct codes conforming to standard procedures to ensure proper entry into the financial system. Handled all vendor correspondence via phone or email. Attached the corresponding purchase orders to incoming invoices with all supporting documentation.
Investigated and resolved problems associated with processing invoices and purchase orders. Reconciled various accounts by identifying errors in posting or omissions by applying appropriate accounting standards. Processed remittance information from checks for invoices provided by vendors.
Received, researched and resolved a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. I filed, maintained, and distributed accounting documents, records and reports. I performed other duties as required to support the Finance Department.
Accounting Technician - St. Mary's University
(2008-03 - 2012-05)
Audited corporate credit card bank statements, travel expense reports, Fixed Asset tagging, processed and issued reimbursement checks, assisted Accounts Payable office when needed. Payroll Checks Issued to employees and students. Worked with Word, Excel, Banner and Gateway data entry systems. Trained St. Mary's community on Travel Authorization and Expense Reports.
Office Administrator - Realty Executives River City
(2005-01 - 2007-12)
Professional Office Work, Receptionist, Data Entry Clerk, Filing, Customer Service by Email, Fax, and Phone, Cashier, (Processed and issued commission checks out), Accounts Payable, Accounts Receivables, Collections, and Report to Executives, Broker and Owner. Assist Realtors with contracts. Proof Reading, writing letters and memos. Deal with tenants, San Antonio Housing Authority and Legal Aid.
Data Entry Clerk / Various Temporary Assignments - Office Team, Robert Half International
(2002-01 - 2005-12)
I worked on a variety of temporary assignments listed below: Data Entry Clerk in Accounts Payables/Accounts Receivables, Filing, Keyed in debit memos in data base (200 per day), Customer Service by Email, Fax, and Phone, Cashier, Accounts Payable, Telemarketing. Assisted with corporate credit card reconciliations and questions.
- Travelocity/Sabre, San Antonio, TX - Data Entry Clerk, Temp Assignment. 2003 - 2004
- Med Team Inc. / Health Care Services through Office Team Temporary, San Antonio, TX - Administrative Assistant/Front Desk Coordinator, 2002 – 2003
Layaway Clerk, Layaway Team Leader, Invoice Clerk, and Cash Office clerk - Walmart - San Antonio, TX
(1988-01 - 1993-12)
