Receptionist/Administrative Assistant - St. Thomas Aquinas School Division
(2024-03 - 2026-06)
Provide Administrative Support to Asst. Superintendents. Secretary-Treasurer and Central Office Learning Team
- Answer, screen and forward incoming phone calls, answering queries as required
- General administrative duties: filing, letter and report writing, record keeping, proofreading
- Respond to general inquiries teaching staff, parents, and ATA
- Handle incoming and outgoing mail and couriers; sort incoming and outgoing mail
- Complete mailouts of varies educational materials
- Manage the ordering of business cards for office and school administrative staff
- Order office and kitchen supplies and keep stationary/ kitchen storage stocked and tidy
- Maintaining office staff phone list, emergency list and school administration lists
- Schedule and maintain STAR meeting room calendars and book internal meeting rooms for i.e. Board of Trustees meetings, Senior Admin meetings, staff meetings
- Coordinate catering and facilities, and accommodation for conferences
- Attend and participate in meetings, including staff meetings
- Prepare new employee packages
- Maintain office equipment
- Assign staff parking
Administrative Assistant (AS3 Contract) - Office of the Chief Medical Examiner
(2021-11 - 2023-12)
Directly support the Assistant Chief Medical Examiner in managing a full range of complex and diverse needs.
- Provide administrative support to the Assistant Chief Medical Examiners
- Deal with highly sensitive and confidential issues
- Screens phone calls, emails, faxes, make photocopies, and scan documents
- Schedule appointments, maintain the Medical Examiners calendars, and coordinate all logistical support (meeting materials, meeting rooms)
- Prepare and manage the monthly autopsy schedules for the Medical Examiners and specialists
- Assign parking for staff through OPRA
- Prepares expense claims through 1GX
- Enter timesheets, track vacation time and overtime, and prepares applications for leave for the Medical Examiners
- Assist the with work assignments and follow up on deadlines
- Liaise with Crown Prosecutors, police agencies and various stakeholders to schedule court testimony for Medical Examiners' appearances in person or via videoconferencing
- Act as backup for reception as well as for the Executive Assistant by supporting the Chief Medical Examiner
Scheduling Coordinator - Empire Dental Associates
(2021-01 - 2021-11)
Handle various administrative tasks and maintaining an organized schedule and clean working area.
- Schedule, confirm, recall patients
- receive and screen all incoming calls, faxes and emails
- Obtain Predeterminations from insurance companies
- Collect payments, close and balance day
- Keep patient files updated (hard files and e-files)
- Send and receive referrals to various clinics
- Coordinator appointments for MVA patients
- Prepare treatment plans for Motor Vehicle Accident patients
Administration Assistant & Financial Assistant - Nelson Environmental Remediation
(2016-03 - 2020-03)
- Managed Accounts Payable (AP) process, controlling company expenses by receiving, verifying, coding, and reconciling vendor invoices using Sage 300
- Conducted accurate monthly bank and credit card reconciliations across Canadian, US, and Chinese accounts
- Over headed vendor onboarding, profile maintenance, and monthly statement audits; resolved discrepancies, issued purchase order amendments, and processed stop-payments or credit memos
- Executed timely vendor payments via cheque and EFTs
- Provided ongoing administrative support to the Senior Management Team, including managing expense reports and compiling critical documentation for internal financial audits
- Greeted and directed visitors, provided mandatory safety orientations, and answered phones and email
- Coordinated travel, cross-country housing (Montreal, AB, BC), and project shifts for field crews and executive teams
- Managed schedules and organized corporate meetings and conferences
- Scheduled and tracked safety updates and mandatory onboarding training for new hires
- Maintained office supplies, business equipment, and provided administrative support across multiple departments to ensure strict project deadlines were met
Judy's Safety
(2014-09 - 2016-01)
Occupational Health Testing services
Inspect Health Solutions
(2011-07 - 2014-09)
Occupational Health Testing Services
