Ajay Kulkarni

An MBA, PMP with 15+ years of experience in Projects & Operations Management. Seeking assignments in Operations Management, Strategic Operations Planning, Administration, Project Operations, Resource Management, Quality & Deliverables. Expertise in overseeing school, college & hostel operations; administering facility operations and new project activities; monitoring multi-location facilities; resource allocation, procurement, execution and delivery management; and leading infrastructure projects including expansions, modifications and renovations.

Cluster Head at Nspira Management Services Pvt. Ltd (2022-09 – Present)

• Handling operations of 80+ schools, colleges and hostels across Karnataka region
• Lead and oversee end-to-end admin and facility operations and procurement of all the multi-location branches
• Responsible for operations management of 6 major hostels along with schools & colleges in Bangalore
• Lead and oversee end-to-end operations of large-capacity hostels (5000+ students)
• Responsible for strategic planning, resource management and driving the growth and efficiency throughout the region
• Conduct regular review meetings with wardens, principal, Mess department, regional office and student representatives to ensure effective communication and continuous improvement
• Handle end to end security and HK services across the institutions
• Make sure compliance with fire safety, EHS, health, and statutory safety norms
• Implement and monitor standards processes and policies
• Responsible for complete operations of the entire for purchases, transport, facility and vendor management
• Manage state budget and oversee financial operations
• Collaborate with other departments like civil, electrical, IT for the execution of infra projects
• Handle emergencies and crisis situations effectively

Sr. Operations Manager at K12 Techno Services Pvt. Ltd (2019-09 – 2022-06)

Responsible for complete Admin and Operations activities across multiple branches. Supervised day-to-day operations and handled comprehensive facility, admin and purchase operations.

• Responsible for complete operations of branches for purchases, transport, facility and vendor management
• Supervise day-to-day operations of assigned branches
• Conduct regular review meetings with branches and regional offices to ensure effective communication and continuous improvement
• Conduct PTM and safety meetings with parents along with branch staff
• Resolve students and parent conflicts
• Handle end to end facility, admin and purchase operations
• Enforce safety and security of all the students
• Periodic check on fire safety and security of the campus, DG and Electric room during the visits
• Train and motivate the employees to improve the customer service and resolve queries within TAT
• Improve the operational systems, processes and policies in support of organizations mission
• Handling vendors, payments and price negotiations
• Planning regular repair and maintenance activities across all the branches
• Implement the security and safety policies across all the divisions
• Handle emergencies and crisis situations effectively

Head - Operations at Think labs Techno Solutions Pvt. Ltd (2018-03 – 2019-08)

Responsible for complete admin & operations activities. Handled end-to-end admin operations of offices and warehouse. Coordinated with multiple teams for planning new activities and production optimization.

• Handle end-to-end admin operations of offices and warehouse
• Plan and implement production targets for monthly, quarterly
• Present yearly production plan and budget to management
• Coordinate with design, purchase and production team in planning new activities
• Regularly meet principals, science teachers to discuss about the new requirements and activities
• Gather student feedback regarding the practical application of our products
• Help define the operations goals and deliverables
• Support production manager to create production schedule, budget and project timeline
• Evaluate vendor contracts and their terms
• Creates production schedule and prioritizes job-orders for production optimization, conduct meetings with operations team on periodic basis
• Help production manager in planning regular repair and maintenance activities at unit

Head - Operations at Yardstick Educational Initiatives Pvt. Ltd (2014-04 – 2018-02)

• Direct and coordinate activities of businesses or departments concerned with the administration, production, pricing and deliveries
• Responsible for complete admin and operations activities
• Handle end-to-end admin operations of offices and warehouse
• Manage staff, preparing work schedules and assigning specific duties
• Regularly meet principals, science teachers to discuss about the new requirements and activities
• Gather student feedback regarding the practical application of our products
• Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement
• Eliminate process repetition/waste through continuous improvement processes
• Control costs, work towards savings on budgeted figure
• Evaluate vendor contracts and their terms
• Plan regular repairs and maintenance activities at unit

Projects Associate at Innovlite (India) Pvt. Ltd (2010-12 – 2014-03)

Planned, organized and implemented all aspects of energy saving projects. Experienced in conducting energy audits with proven familiarity with core business metrics. Managed project budgets, client relationships and stakeholder management.

• Plan, Organize and Implement all aspects energy saving projects
• Experienced in conducting energy audits, proven familiarity with core business metrics (ROI, margins etc)
• Plan BOQ, estimate project cost, prepare and submit estimated cost for approval
• Coordinate internal resources and third party vendors for flawless execution of projects
• Ensure all projects are delivered on time, within scope and within budget
• Ensure resource availability and allocation
• Manage the relationship with clients and all stakeholders
• Manage project budget
• Perform risk management to minimize project risk
• Responsible to provide product, business and technical knowledge to stakeholders

Production Associate at Indo Herbals Pvt. Ltd (2005-05 – 2008-06)

• Production Supervisor for the plant operations
• Responsible for complete admin and operations activities
• Prepare the duty roster and plan for the manpower
• Procure the items and coordinate with vendors
• Set daily, weekly, monthly production schedules based on orders
• Ensure safe use of equipment and schedule regular maintenance
• Customer contacts, giving estimates, supervising deliveries against orders
• Check production output and quality of material according to specifications

MBA in Operations and Marketing – ICFAI (2010)

B.Sc. in Electronics – Gulbarga University (2005)