Kavitha Nagaraj

To work for an organization that provides me an opportunity for contributing to the growth of the organization and eventually raise the standards and performance of the Organization and simultaneously help in my professional development.

Executive Assistant at JLL (Jones Lang LaSalle) (2022-09 – 2026-07)

Working from client site at Accenture Solutions

• Manage calendars of Managing Directors, setting up calls and Team meetings including external meetings, organizing client visits and schedule conference calls, coordinating with EAs across different time zones, prioritize client meetings, senior leadership meetings and Business meetings with partners and vendors.
• Coordinate with Travel desk, Hotel desk and organize for domestic and International travel bookings (Flight Tickets, Visa, Accommodation, Forex, Airport and local transfers).
• Coordinate with visa vendors, collate the documents and process the visa applications required for International travels, coordinate with travel agent and organizing for cabs for airport transfers and local pickup and drop off for Managing Directors.
• Maintain confidential documents including travel documents like Passports, existing visa copies, ID proof, Salary slips, ITR acknowledgements and other documents of Managing Directors for future reference.
• Handle confidential information, Submission of Time & expenses, reimbursement of bills & receipts, uploading bills and credit card and AMEX card statements.
• Help Managing Directors with couriers, scanning, photocopies, business card and ID requests, procurement activities, IT support and stationery procurement.
• SPOC for client visit – organizing Temporary ID card for clients and visitors, organize for Airport transfers & Hotel booking.
• Arrange Auditorium/Board room bookings, Town-halls, Off-sites, Workshops, Conferences, Internal team events including lunch/dinner/refreshment and snacks for leaders during team meetings.
• Organize seating, system arrangements for new joiners.
• Provided Interim support for HR.

HR Manager at Adwit Global Pvt. Ltd. (2013-06 – 2022-08)

• Responsible for Talent Acquisition across 10 branches (PAN India).
• Responsible for smooth onboarding activities and joining formalities for new joiners as per the process and guidelines defined.
• Responsible for Employee Retention and Development.
• Maintenance of employee records and personnel files.
• Maintenance and updating employee database.
• Handling documentation and generating appointment letters and other documents for new joiners.
• Adherence to all HR policies, processes and SOPs across the branches including full and final settlement, maintaining leave and attendance data and forwarding it to payroll team for processing.
• Co-ordinating with IT team for creation of Email ID for new joiners and register them in Biometric Device for recording their attendance.
• Ensure adherence to statutory labour compliances across the branches.
• Preparation of Reports related to Overtime and night shift allowance and sending it to payroll team for processing payment.
• Responsible for positive employee relationship and employee morale.
• Answering employee queries.
• Handling Exit formalities.
• Processing Gratuity settlement for resigned employees.
• Responsible for cleanliness, safety and security of the entire Facility.
• Managing general administration of the facility including Front office management.
• Managing housekeeping staff, monitor their attendance and forward it to payroll team for processing.
• Procurement and maintenance of office stationery, housekeeping materials, groceries and other office supplies as and when required.
• Verifying all the invoices and forwarding to accounts department for processing.
• Working as a Personal Secretary to the Managing Director, organizing his business meetings, personal appointments, booking the conference room, taking dictation, typing and drafting letters and prepare PowerPoint presentations required for meetings.
• Coordinating with the travel agent for booking international and domestic flights, food and accommodation, conference room, airport transfers, foreign currency etc., for the management team.
• Billing for US and Canada clients.

Senior Executive (Admin & Infra) at Aditya Birla Minacs Worldwide Ltd. (2008-10 – 2011-07)

• Follow up and tracking each query to closure within the target time.
• Taking necessary action and closing pending work.
• Handling day-to-day Admin related jobs like Front Office Management/Housekeeping etc.
• Taking care of Client visits including their accommodation and transportation.
• Handling Housekeeping department by monitoring their checklists on daily basis and allocating work as per the requirement.
• Handling housekeeping material and other requirements.
• Checking and execution of all basic infra work that creep up from time to time.
• Preparing and providing daily report to the Admin Manager with regards to the menu in Cafeteria.
• Coordinating with vendors for organizing food festivals and sale during special occasions.
• Assisting the team in front ending with employees, whenever required.
• Handling travel related work for management team, like flight booking (international and domestic), accommodation, airport transfers etc.
• Processing Travel bills on a monthly basis.
• Preparation of MIS reports on regular basis.

Senior Executive - HR at Concept Solutions (2006-06 – 2008-09)

• Handling Non-IT requirements.
• Sourcing for suitable profiles on various job portals like monster.com, timesjobs.com etc.
• Calling the candidates and organizing and discussing the job profile.
• Scheduling and coordinating with company HRs during the process of interview.
• Maintain the database of eligible candidates.
• Interacting with client for their requirements.
• Coordinating with the company HR for feedback on the candidates.
• Managing the entire recruitment cycle.
• Preparations of MIS reports.

Accounts Executive at SRS Travels (2000-01 – 2004-04)

• Billing for clients like HSBC, GE Global, AXA Business Centre etc.
• Data Entry work.
• Assisting Accountants for accounts related work.

M.Com. in Commerce – Karnataka State Open University

B.Com. in Commerce – Bangalore University

Diploma in Commercial Practice or Modern Office Practice – Giridhar Ramnarayan Institute of Commercial Practice