Uday Kumar

Results-driven Executive Assistant and Business Operations professional with 2.5+ years of experience supporting C-level executives and leadership teams in fast-paced technology organizations. Experienced in executive support, business operations, stakeholder and vendor management, project coordination, staff augmentation, and HR operations. Highly proficient in AI-powered productivity tools, Microsoft Office Suite, Google Workspace, advanced spreadsheets, Jira, Slack, and business collaboration platforms to optimize workflows, automate routine tasks, deliver data-driven insights, and enhance executive productivity.

Recognized for driving operational excellence, improving cross-functional collaboration, and executing strategic initiatives with precision and professionalism.

Strategic Growth Executive at Vanshiv Technologies (2026-05 – 2026-08)

• Managed end-to-end staff augmentation and vendor management lifecycle for 100+ technical resource requirements, reducing turnaround time by 30%.
• Built and maintained strategic relationships with 50+ clients and vendor partners, handling onboarding, NDA, SOW, renewals, compliance, and issue resolution.
• Coordinated cross-functional activities across HR, recruitment, delivery, finance, and vendors while leading a team of 5 professionals to improve workflow efficiency by 25%.
• Developed and maintained centralized client, vendor, and project databases and delivered dashboards, reports, and business documentation using Excel and Google Workspace.
• Planned and executed LinkedIn campaigns, event promotions, and communication initiatives to enhance brand visibility and stakeholder engagement.

Executive Assistant at Sarvika Technologies (2024-12 – 2026-04)

• Acted as a strategic support partner to VP and leadership, managing executive calendars, coordinating high-priority meetings, documenting MoMs, tracking action items, preparing presentation, and ensuring smooth execution of leadership priorities.
• Managed end-to-end client billing and reporting operations for US-based clients, consolidating hourly timesheets across departments and generating accurate monthly billing reports, significantly reducing discrepancies and follow-up cycles.
• Drove people operations and learning initiatives, overseeing interview screening, onboarding and orientation programs, policy governance, and execution of internal and external training sessions.
• Built and maintained a centralized knowledge and reporting hub (CoE) using SharePoint / Google Sites, consolidating SOPs, training materials, and company documentation to improve operational clarity and accessibility.
• Planned and executed company events and engagements, handling end-to-end event bookings, budgeting, vendor coordination, itineraries, and approvals, while supporting CSR initiatives and external industry participation.
• Ensured operational reliability and confidentiality by proactively identifying process gaps, maintaining compliance with company policies, and safeguarding sensitive leadership, employee, and client information.

Management Trainee at SmartDocs (2024-06 – 2024-12)

• Created a Microsoft Hub Site for the CEO, consolidating organizational resources and active projects into a single platform, improving project tracking efficiency by 40%.
• Managed end-to-end HR operations, including employee onboarding and offboarding, grievance handling, administrative support, and budget coordination.
• Led employee engagement initiatives, resulting in a 25% improvement in overall employee satisfaction.
• Strategically managed resource allocation based on occupancy, ensuring optimal utilization across teams and projects.
• Designed and implemented a structured 7-week onboarding program for new joiners, enabling faster understanding of company products and smoother organizational integration.
• Coordinated and optimized CTO and CEO calendars, ensuring seamless daily operations, priority alignment, and effective time management.

MBA in Marketing, Finance – IIS University, Jaipur (2022-08 – 2024-08)

Bachelor of Arts in English Literature – University of Rajasthan, Jaipur (2018-07 – 2022-03)