Mary Chin Calderon

Executive & Construction Virtual Assistant who keeps high-level operations and project documentation moving without dropped details.

On the executive side: calendar and priority management, board support, and investor/stakeholder communications for a Chairman-level office.

On the construction side: contracts, RFIs, submittals, change orders, subcontractor sourcing, and bid-package coordination. Uses AI tools daily to speed up research, documentation, and reporting across both.

Executive Virtual Assistant - Citizenship Unit (Statutory Body)

(2023-04)

• Own the Executive Chairman's calendar across international meetings and competing stakeholder schedules.
• Coordinate executive travel and engagements with international investors, and senior officials.
• Prepare agendas, documentation, and follow-ups for Board of Governors meetings, tracking decisions to completion.
• Support the Executive and Board with research, reports, presentations, and recruitment coordination.
• Manage investor communications and follow-ups, keeping key requests moving without dropped threads.

Project Coordinator - Arning Companies, Construction Division

(2025-08 - 2026-05)

• Coordinated project documentation and communication across PMs, field teams, subcontractors, vendors, and clients.
• Managed contracts, RFIs, submittals, change orders, and schedules with version-controlled document accuracy.
• Coordinated bidding and preconstruction activities, including subcontractor sourcing/prequalification and bid-package submission.
• Compiled and organized subcontractor proposals for bid evaluation.

Office Coordinator / VA - Coastal Painting of South Florida

(2022-01 - 2023-03)

• Coordinated administrative and project tasks, managing follow-ups and information to keep assigned activities moving forward.
• Managed customer support through phone and email, addressing inquiries and providing technical troubleshooting and step-by-step guidance.
• Maintained CRM records in Monday.com, updating customer and project information for accurate tracking.
• Resolved technical and customer issues through structured troubleshooting and appropriate guidance.
• Conducted research and maintained call records to support administrative needs and accurate documentation.

Customer Service Agent (Technical) - Concentrix

(2019-04 - 2022-02)

• Managed customer support through phone and email, addressing inquiries and providing technical troubleshooting and step-by-step guidance.
• Maintained CRM records, updating customer and project information for accurate tracking.
• Resolved technical and customer issues through structured troubleshooting and appropriate guidance.
• Conducted research and maintained call records to support administrative needs and accurate documentation.

Bachelor of Science - Technology Communication Management - University of Science and Technology of Southern Philippines (2014-06 - 2018-04)