Steffanie Jorj Espiritu

Project & Operations Lead Architect - Documentation, Systems, QA, & Compliance

Talent

BaguioMember since April 24, 2026

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About

I’m an architect with experience supporting Australian projects, focused on keeping project delivery structured, accurate, and on track. My work sits at the intersection of project coordination, documentation, and quality control, ensuring that outputs are not only delivered on time, but are consistent, compliant, & well-organized.

I’ve worked closely with team leads to manage workflows, track deliverables, and improve internal systems, helping teams operate more efficiently and avoid errors or delays. I’m comfortable working across multiple tools and teams, and I tend to step into gaps where structure or clarity is needed.

CORE CAPABILITIES

Project Coordination & Delivery Support
Track timelines, manage deliverables, and ensure tasks move forward without delays
Documentation & QA/QC Oversight

Review outputs for accuracy, consistency, and alignment with standards
Workflow & Systems Management

Maintain and improve internal systems for tracking, documentation, and reporting
Compliance & Risk Support

Identify gaps, flag risks early, and support alignment with regulatory requirements
Team Coordination & Communication

Work across teams to ensure clarity, accountability, and smooth execution
Process Improvement & Standardization

Develop and refine workflows, checklists, and standards

Experience

Project & Operations Lead (Architecture) - Documentation, Systems, QA, & Compliance

Survival Tools - Sydney

November 2022 to January 2026

PROJECT DELIVERY & TECHNICAL COORDINATION

Coordinated project outputs across documentation and compliance workstreams, supporting structured and timely delivery
Collaborated with team leadership to plan output schedules and maintain consistent delivery standards
Bridged management and operational teams to align project requirements, priorities, and execution
Tracked deliverables, followed up on actions, and maintained steady progress amid evolving project needs

DOCUMENTATION SYSTEMS & TECHNICAL DEVELOPMENT

Developed technical documentation and compliance outputs integrating NCC, Australian Standards, legislation, and industry practice
Translated complex regulatory requirements into structured visual and technical formats, including models, annotated drawings, and supporting graphics
Built and maintained 3D models and enhanced technical illustrations to support clarity and usability of deliverables
Structured and categorized technical information to ensure accessibility, consistency, and traceability across outputs

QUALITY ASSURANCE & COMPLIANCE GOVERNANCE

Led content and documentation review processes to ensure regulatory alignment, accuracy, and completeness
Developed and implemented a Content Verification Framework to standardize QA processes and improve consistency
Established structured source validation and compilation methods to support audit readiness and traceability
Monitored revisions, corrective actions, and version control to maintain quality across evolving deliverables

SYSTEMS DEVELOPMENT & OPERATIONAL SUPPORT

Co-developed and maintained internal documentation standards, including content manuals and formatting protocols
Designed and refined workflows for documentation production and content operations, improving efficiency and consistency
Managed centralized document registers and tracking systems to support controlled updates and quality assurance
Supported ISO-related documentation, audit preparation, and process alignment initiatives

TEAM DEVELOPMENT & CAPABILITY BUILDING

Supported team growth through structured onboarding and training in compliance, documentation standards, and workflows
Contributed to hiring processes, including candidate evaluation and role structuring
Provided guidance on quality expectations and technical standards across team outputs

CONTINUOUS IMPROVEMENT & RISK MANAGEMENT

Identified process inefficiencies and implemented targeted workflow improvements
Conducted risk identification related to documentation gaps and compliance issues, supporting early resolution and escalation
Contributed to strengthening operational systems to reduce errors, rework, and coordination breakdowns

Design Officer

Shopping Center Management Corporations SM Supermalls - Baguio

March 2022 to October 2022

Coordinated with consultants and contractors for design implementation and site execution
Managed documentation, approvals, and compliance requirements
Conducted quality checks and monitored site progress, supporting timely resolution of issues
Supported budget alignment, including CAPEX/OPEX considerations

Architect

Freelance - Remote

March 2020 to March 2022

Developed schematic designs through to design development and construction documentation for small-scale projects
Prepared estimates and basic specifications, supporting informed decision-making during design and procurement stages
Managed client coordination, translating requirements into practical and buildable design solutions

Business Manager

HOB Laundry Services - Baguio

November 2018 to March 2020

Overall management of the business inclusive of accounting, liaising with both staff and clients, processing legal documents, compliance with government regulations

Junior Architect

RDesignBuild - Baguio

February 2017 to June 2018

Contributed to design development and construction documentation, ensuring drawings were accurate and aligned with project requirements
Supported procurement processes, including material selection, coordination with suppliers, and preparation of estimates
Assisted in site coordination across multiple projects, monitoring progress and ensuring alignment with design intent
Conducted quality checks and site assessments to identify issues and support timely resolution
Managed materials, quantities, and basic cost tracking, coordinating logistics between project sites