Kimberly Novak

HIghly qualified and dependable administrative professional with extensive experience providing research and administrative support to faculty in an academic health system. Excellent software skills (e.g. Word; Excel; Powerpoint; Outlook; Epic; SurgiNet; Statistica 6.0; Reference Manager, EndNote)

Inventory Control Specialist - Trulieve - MCKEESPORT

(2022 - 2024)

• Maintains accurate daily records of goods received and shipments made while keeping an organized vault.
• Assesses inventory reports and order patterns to identify items in need of automatic, recurring delivery.
• Extremely organized while conducting frequent spot and partial audits of physical inventory.
• Manages and maintains inventory system; facilitates upgrades to related database and/or software under the direction of the purchasing inventory control manager.
• Excellent communication skills with warehouse workers, purchasing department, and outside vendors.

Administrative Assistant/Scheduler - UPMC Presbytarian University Hospital - OAKLAND

(2015 - 2022)

• Responsibilities include scheduling patients for testing and procedures with all doctors from the Electrophysiology Laboratory.
• Maintaining schedules in Epic, Exchange, and SurgiNet.
• Collecting lab results and interacting with patients on a daily basis to ensure their trip to Presby is as pleasant as possible.
• Constantly monitoring all doctors calendars to make sure of accuracy with patients/schedules.
• Provide clerical support as needed.

Senior Administrative Assistant - Western Psychiatric Institute and Clinic of UPMC - OAKLAND

(1986 - 2015)

• Provide administrative support to numerous projects in the areas of Cardiovascular Psychophysiology, Geriatrics, and Mood Disorders.
• Update and maintain curriculum vitae and biographical sketches for investigators.
• Provide administrative support to three programs within the Department of Psychiatry including three separate research laboratories with an average staff size of 10 employees. Responsible for maintaining inventory of research and office supplies, ordering and and payment processing, managing payroll and inventory of research and office supplies, ordering and payment processing, managing payroll and performance reviews for staff, and requesting maintenance of office space and equipment.
• Perform basic clerical duties including maintaining hard copy and electronic filing systems.
• Assist with subject recruitment by coordinating advertising (e.g. media spots, mass mailings, fliers, etc.) preparing recruitment materials for special events, screening potential research subjects for eligibility, and scheduling and greeting participants.
• Collect and manage data using Statistica software, and perform basic data analyses.
• Assist with the preparation and timely submission of new grant applications, progress reports for sponsoring agencies, and manuscripts.
• Provide fiscal oversight of grant funds and related fiscal accounts, and liaison with the UPMC and University of Pittsburgh account systems and the WPIC Office of Grants & Contracts to monitor expenditures and prepare budgetary information for new projects.
• Under the supervision of the Editor, manage the publication of the journal Biological Psychology. Tasks include: maintaining a database to record and track manuscript and published articles and investigative reports; interfacing with the publisher, Elsevier Science, Ltd., regarding manuscript reviews, publication dates, etc.

Diploma - South Allegheny High School (1983)

Associates Degree (Dean’s List) - Monroeville School of Business (1984)

Business Administration - University of Pittsburgh (1991)