Nichole Rueda

Provide comprehensive personal and administrative support to the Brand and Strategy team and Chief of People Serve as Team Coordinator to Chief of Brand and Strategy, SVP of Data, SVP of Marketing, and VP of Brand and Strategy Heavy project management and team coordination; Track status and completion of key action items to guarantee all deadlines are met

Executive Assistant to Chief Brand and Strategy Officer, CPO, COO, General Counsel, SVP of Data, SVP of Marketing, SVP of Strategic Planning and Ops & VP of Bra - Playboy Enterprises - Los Angeles, CA

(2020-03 - 2022-12)

• Provide comprehensive personal and administrative support to the Brand and Strategy team and Chief of People
• Serve as Team Coordinator to Chief of Brand and Strategy, SVP of Data, SVP of Marketing, and VP of Brand and Strategy
• Heavy project management and team coordination; Track status and completion of key action items to guarantee all deadlines are met
• Execute heavy calendar management for personal/business appointments and meetings across time zones
• Coordinate meetings, confirm internal and external attendees, reserve and arrange conference rooms, set up video conference details, IT support, catering and prepare all meeting materials in advance
• Arrange international/domestic travel - book flights, hotels, transportation; prepare detailed itineraries
• Prepare bios, Excel reports, PowerPoint decks and research; compose and edit correspondence
• Prioritize conflicting needs, handle matters expeditiously, and proactively follow through on projects to successful completion, often under pressure
• Compose and communicate highly confidential correspondence; handle sensitive information and documents with the highest level of discretion and integrity
• Reconcile travel expenses; code and submit expense reports via Expensable and Concur
• Complete ad-hoc tasks and projects for Chief of People and Brand and Strategy team

Executive/Personal Assistant to CEO (contracted for 2-month project) - Trudy Green Management - Los Angeles, CA

(2020-01 - 2020-03)

• Provided comprehensive personal and administrative support to the CEO
• Rolled calls, screened incoming calls, and communicated directly on behalf of the CEO
• Executed heavy calendar management for personal/business appointments and meetings across time zones
• Tracked status and completion of key action items to guarantee all deadlines were met
• Arranged international/domestic travel - booked flights, hotels, transportation; prepared detailed itineraries for CEO and clients
• Prioritized conflicting needs, handled matters expeditiously, and proactively followed through on projects to successful completion, often under pressure
• Composed and communicated highly confidential correspondence; handled sensitive information and documents with the highest level of discretion and integrity
• Accurately recorded dictated notes from CEO and during meetings, managed external contacts, tracked all communication for call lists
• Conducted research on potential business opportunities and business individuals as tasked by the CEO
• Managed all guest and artist operations including generating extensive guest list and performer list, arranging audiovisual equipment, and managing venue coordination
• Completed ad-hoc tasks and projects

Executive/Personal Assistant to the Chairman - MacAndrews & Forbes - New York, NY

(2018-11 - 2019-11)

• Provided comprehensive personal and administrative support to the Chairman/CEO
• Screened all incoming calls, handled connecting Chairman's outgoing calls, routed calls to various staff members, and communicated directly on behalf of the Chairman when necessary
• Executed heavy calendar management for personal/business appointments and meetings across time zones
• Tracked all executive and family itineraries in the interest of time efficient connection in a fast-paced environment
• Liaised between executives, assistants, security detail, house and kitchen staff, personal shoppers, travel staff, and private aviation personnel to ensure Chairman's schedule and requests were followed
• Conducted research on potential business opportunities and business individuals as tasked by the Chairman
• Prioritized conflicting needs, handled matters expeditiously, and proactively followed through on projects to successful completion, often under pressure
• Composed and communicated highly confidential correspondence; handled sensitive information and documents with the highest level of discretion and integrity
• Accurately recorded dictated notes from the Chairman, managed external contacts, tracked of all communication, and prepared in depth notes from off hour activity for Office of the Chair purposes
• Completed ad-hoc tasks and projects for the Chairman and his family

Executive Assistant to CAO and SVP of Fleet - Momentum Solar - Metuchen, NJ

(2016-06 - 2018-11)

• Provided comprehensive administrative support to the Chief Administrative Officer and SVP of Fleet
• Executed heavy calendar management for personal/business appointments and meetings across time zones
• Coordinated meetings, confirmed internal and external attendees, reserved conference rooms, set up video conference and Zoom details, IT support, catering and prepared all materials in advance
• Tracked status and completion of key action items to guarantee all deadlines were met
• Arranged international/domestic travel - booked flights, hotels, transportation; prepared detailed itineraries
• Prepared Excel reports, PowerPoint decks and research; composed and edited correspondence
• Liaised with Legal to develop/amend policies, procedures and agreements to resolve discrepancies
• Collected pre-employment documentation; directed onboarding, orientation and training of 900+ new hires
• Administered MVR, background and substance abuse checks prior for new hire approval
• Developed Intranet for HR Department to manage employee communication across multi-site offices
• Processed and distributed biweekly, multi-state payroll for 1,000+ employees across 6 states
• Calculated commission and bonus amounts for 500+ employees via MS Dynamics and Spotio CRM Systems
• Tracked attendance for 500+ employees and identified time outliers and errors to avoid inaccurate payouts
• Reconciled travel expenses; coded and submitted expense reports via Concur

4th Grade Teacher - Elizabeth Board of Education - Elizabeth, NJ

(2012-09 - 2016-06)

Executive Assistant to CEO - Senior Finance Solutions - New York, NY

(2008-09 - 2012-09)

• Provided comprehensive administrative support to the Chief Executive Officer
• Served as gatekeeper to the CEO: screen and filter high volume of incoming calls
• Managed heavy calendar; scheduled personal and professional meetings and appointments
• Arranged extensive international and domestic travel - booked flights, hotels, ground transportation; prepared detailed itineraries and organized all expense reimbursement documentation and reporting
• Reconciled and audited all corporate card charges and expense reimbursement requests for 50+ field personnel
• Liaised with Marketing Department for PR and special events and fundraising according to company budgets
• Supported HR Manager with onboarding and terminations in ADP; reviewed employment agreements and NDAs and maintained all personnel files in compliance with state and federal employment laws
• Partnered with CEO to develop company personnel policies, procedures and employee handbook
• Prepared Excel reports, composed and edited correspondence, created PowerPoint decks
• Maintained electronic files and processed licensing for field personnel

B.A. - Industrial and Organization Psychology and Education - Montclair State University (2011)

A.A.S. - Fashion Business Management - Fashion Institute of Technology (2005)