Suzanne Simmons

Successful Accounts Payable Supervisor/Accounting Assistant with considerable knowledge of payables posting, electronic data processing, expense reimbursement, P card management, and Account reconciling. Strong ability to teach others with patience while encouraging employees to increase their desire to excel and achieve their highest work quality.

AP/AR Analyst - Progressive Lighting

(2023)

• Process AP invoices, three-way match
• Post all incoming vendor payments
• Prepare Training Documentation
• High volume AP/Cash Application
• Assist team with projects
• Process and track all import vendors
• Track and record all incoming freight, domestic and imports

AP Administrative Assistant/Projects - Jobot Consulting

(2023)

• AP Mail/Check Run
• High volume AP Processing
• Statement Reconciliations
• Vendor Maintenance
• AP Projects
• Month end close Accrual
• Work closely with the Corporate Controller on projects to improve the current AP Department processes
• Completed numerous statement reconciliations, which resulted in requesting over 1,000 skipped invoices for payment, as well as identifying numerous duplicate payments, and requesting refunds
• Rebuilding AP Department relationships with both external and internal customers
• Reduced overtime 100%
• Completed timely, a project for the Corporate CFO regarding 10,000 open PO invoices

AP Supervisor/Team Lead - Honey Baked Ham Company, LLC.

(2018 - 2023)

• High volume AP invoices, Journal entries, P Card reconciliations, T&E
• Training and development
• Analyze data for accuracy
• Reconciliations and accruals
• Mentor AP employees
• Assist AP Manager with projects
• Set up over 600 utility vendors from paper check to Auto Pay, posted all manual payments
• Collaborated on a team project to move from paper to electronic AP processing using Symbeo technology
• Cross trained all AP Team members, on all AP Department responsibilities
• Assisted treasury Department in the rollout of a new P Card program, helped provide training to 200+ Store Managers
• Process vendor payments in a timely manner by efficiently organizing and prioritizing payment
• Process ACH, CCR, CTX and check payments/check request to vendors at least 2000+ invoices weekly
• Reconcile and update vendor statements to ensure no past dues
• Resolve all vendor inquiries by communicating with other departments to provide the necessary documents for payment processing
• Fill out new vendor credit applications and submit them to Controller/CEO for approval
• Process and review store Gift Certificate for reimbursement
• Process all bills and invoices in a timely manner by efficiently organizing and prioritizing payment files
• Schedule weekly ACH and check payments to vendors
• Reconciled more than 3 bank accounts monthly and resolved any issues in a timely manner
• Track various licenses, including business licenses, and certain tax forms for store locations
• Assist CFO in accounting
• Communicate with vendors for claims, returns, and credits
• Monitor AP email 300+ email daily by responding past due invoices/ payment status
• Helping billing department to process/route/code invoices to management for payment approval
• Add/setup new vendors and store employees in ERP systems
• Sort AP/Accounting mail

AP Team Lead - Lendmark Financial Services

(2017 - 2018)

• Process weekly check runs
• High volume AP invoices, Journal entries, P Card reconciliations, T&E
• Assist with month end close
• Mentor AP employees
• Analyze data for accuracy
• Reconciled automated Accounts Payable vendors and collected 85K in duplicate payments
• Created and maintained best reconciliation practices for all rent vendors

Senior Accounting Assistant - Honey Baked Ham Company, LLC.

(2005 - 2017)

• Post high volume Accounts Payables transaction, EFT postings and inventory
• Produce and review weekly 2mm+ check and wire transactions
• Key contributor in identifying, recommending and implementing process improvements
• Support 240 retail locations in Purchasing card expense reimbursement, corporate spending programs, and resolve vendor discrepancies
• Implemented, on time, within budget: Concur, Paytek (check fraud reduction by 75%), Purchasing card program and consolidated office supply program
• Upgraded the travel and expense reimbursement from paper to online process
• Managed the successful merger of companies growing 100%
• Created Corporate policies that endured proper compliance and best practices, still in use

AP Specialist/AP Team Lead - Honey Baked Ham Company, LLC.

(1998 - 2005)

• Train all new employees within the Accounting Department
• Compiled the use tax accrual for fixed assets and AP purchases
• Consolidated vendors and set them up electronically
• Responsible for the processing of 25k= monthly invoices and preformed the weekly payment process
• Coordinated with internal and external customers to resolve payment inquiries and issues
• Post high volume invoices, wires, expense reports and inventory
• Managed the inventory process ensuring the entry of goods receipts and valid invoices
• Implemented Corporate Concur and Regions P card programs
• Reduced overtime 60% by department restructure and workflow automation
• Eliminated the need to outsource of accounting function savings of $58k
• Created a positive work environment that enabled staff to maximize their strengths and reduced turnover
• Migrated paper filing to electronic in all jurisdictions where it was offered
• Converted internal ERP to Sap created and conducted training sessions
• Maintained all vendor contracts
• Managed timely payment of contractors

Gwinnett Technical College