AP/AR Analyst - Progressive Lighting
(2023)
- Process AP invoices, three-way match
- Post all incoming vendor payments
- Prepare Training Documentation
- High volume AP/Cash Application
- Assist team with projects
- Process and track all import vendors
- Track and record all incoming freight, domestic and imports
AP Administrative Assistant/Projects - Jobot Consulting
(2023)
- AP Mail/Check Run
- High volume AP Processing
- Statement Reconciliations
- Vendor Maintenance
- AP Projects
- Month end close Accrual
- Work closely with the Corporate Controller on projects to improve the current AP Department processes
- Completed numerous statement reconciliations, which resulted in requesting over 1,000 skipped invoices for payment, as well as identifying numerous duplicate payments, and requesting refunds
- Rebuilding AP Department relationships with both external and internal customers
- Reduced overtime 100%
- Completed timely, a project for the Corporate CFO regarding 10,000 open PO invoices
AP Supervisor/Team Lead - Honey Baked Ham Company, LLC.
(2018 - 2023)
- High volume AP invoices, Journal entries, P Card reconciliations, T&E
- Training and development
- Analyze data for accuracy
- Reconciliations and accruals
- Mentor AP employees
- Assist AP Manager with projects
- Set up over 600 utility vendors from paper check to Auto Pay, posted all manual payments
- Collaborated on a team project to move from paper to electronic AP processing using Symbeo technology
- Cross trained all AP Team members, on all AP Department responsibilities
- Assisted treasury Department in the rollout of a new P Card program, helped provide training to 200+ Store Managers
- Process vendor payments in a timely manner by efficiently organizing and prioritizing payment
- Process ACH, CCR, CTX and check payments/check request to vendors at least 2000+ invoices weekly
- Reconcile and update vendor statements to ensure no past dues
- Resolve all vendor inquiries by communicating with other departments to provide the necessary documents for payment processing
- Fill out new vendor credit applications and submit them to Controller/CEO for approval
- Process and review store Gift Certificate for reimbursement
- Process all bills and invoices in a timely manner by efficiently organizing and prioritizing payment files
- Schedule weekly ACH and check payments to vendors
- Reconciled more than 3 bank accounts monthly and resolved any issues in a timely manner
- Track various licenses, including business licenses, and certain tax forms for store locations
- Assist CFO in accounting
- Communicate with vendors for claims, returns, and credits
- Monitor AP email 300+ email daily by responding past due invoices/ payment status
- Helping billing department to process/route/code invoices to management for payment approval
- Add/setup new vendors and store employees in ERP systems
- Sort AP/Accounting mail
AP Team Lead - Lendmark Financial Services
(2017 - 2018)
- Process weekly check runs
- High volume AP invoices, Journal entries, P Card reconciliations, T&E
- Assist with month end close
- Mentor AP employees
- Analyze data for accuracy
- Reconciled automated Accounts Payable vendors and collected 85K in duplicate payments
- Created and maintained best reconciliation practices for all rent vendors
Senior Accounting Assistant - Honey Baked Ham Company, LLC.
(2005 - 2017)
- Post high volume Accounts Payables transaction, EFT postings and inventory
- Produce and review weekly 2mm+ check and wire transactions
- Key contributor in identifying, recommending and implementing process improvements
- Support 240 retail locations in Purchasing card expense reimbursement, corporate spending programs, and resolve vendor discrepancies
- Implemented, on time, within budget: Concur, Paytek (check fraud reduction by 75%), Purchasing card program and consolidated office supply program
- Upgraded the travel and expense reimbursement from paper to online process
- Managed the successful merger of companies growing 100%
- Created Corporate policies that endured proper compliance and best practices, still in use
AP Specialist/AP Team Lead - Honey Baked Ham Company, LLC.
(1998 - 2005)
- Train all new employees within the Accounting Department
- Compiled the use tax accrual for fixed assets and AP purchases
- Consolidated vendors and set them up electronically
- Responsible for the processing of 25k= monthly invoices and preformed the weekly payment process
- Coordinated with internal and external customers to resolve payment inquiries and issues
- Post high volume invoices, wires, expense reports and inventory
- Managed the inventory process ensuring the entry of goods receipts and valid invoices
- Implemented Corporate Concur and Regions P card programs
- Reduced overtime 60% by department restructure and workflow automation
- Eliminated the need to outsource of accounting function savings of $58k
- Created a positive work environment that enabled staff to maximize their strengths and reduced turnover
- Migrated paper filing to electronic in all jurisdictions where it was offered
- Converted internal ERP to Sap created and conducted training sessions
- Maintained all vendor contracts
- Managed timely payment of contractors
