Santhosh C

Experienced Administration & Facilities Manager with over 10+ years in managing administrative operations, facility management, procurement, and vendor relations. Specialises in building management systems, cost control, and cross-functional team leadership. Skilled in implementing SOPs and driving operational efficiency in corporate environments.

Manager – Administration & Operations - Greenview Medical Centre - Bangalore, Karnataka

(2015-05)

Spearheaded 360-degree administrative and operational leadership across a large multi-specialty organisation, managing facilities, procurement, compliance, and cross-functional teams.

• Managed administrative operations across 4 floors, ensuring effective workspace planning, housekeeping, and compliance with safety and hygiene standards.
• Managed end-to-end procurement lifecycle — vendor identification, RFQ, negotiations, PO creation, GRN verification, and invoice processing for IT systems, HR systems, stationery, and facility equipment.
• Negotiated contracts with vendors and service providers achieving cost-effective, quality-assured solutions consistently.
• Managed budget planning and implemented cost control measures across procurement and facility functions, ensuring alignment with organisational financial goals.
• Drove significant cost savings through vendor renegotiations and streamlined procurement processes.
• Implemented and monitored Standard Operating Procedures (SOPs) for facility upkeep, reducing downtime and operational disruptions.
• Coordinated preventive maintenance schedules and managed Annual Maintenance Contracts (AMC) for critical assets, minimising equipment downtime and maintaining operational readiness.
• Operated and maintained Building Management Systems (BMS) covering HVAC, ventilation, lighting, power systems, fire systems, and security systems.
• Maintained 100% compliance on fire, safety, and security systems through proactive BMS management.
• Led new workspace setup and expansion projects from scratch — strategic planning, resource deployment, and execution — successfully delivering large-sized facility setups on time.
• Successfully built and operationalized large facility setups from ground up through strategic resource planning.
• Led and mentored cross-functional administrative teams; conducted daily operational briefings and tracked issue resolution to closure.
• Prepared MIS reports, operational dashboards, and management summaries for senior leadership review.
• Audited invoices, Purchase Orders (PO), Goods Receipt Notes (GRN), and Asset Tags ensuring accuracy and compliance with approved budgets before payment authorization.
• Maintained asset registers tracking procurement, tagging, deployment, and lifecycle management.
• Managed confidential internal and external communications and correspondence for senior management and stakeholders.
• Coordinated travel bookings, hotel arrangements, and logistics for management and visiting delegates.
• Organized and managed corporate events, staff meetings, and operational review sessions.
• Recipient of multiple awards and recognitions for excellence in administration and facility management.

Bachelor of Arts - B.A - Kuvempu University